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Using the "Tools" menu

The Control Panel has a menu of tools for managing the Working Area. To open this menu, click the Tools button:

Tools button

The following tools: Video, Whiteboard, Files, Poll, allow you to switch the Working Area to different modes. The Conference settings modal window allows you to use additional settings. These tools are described in the following sections.

 

The “Video” mode

In this mode, the Working mode displays the video received from the conference participants. This is the default mode.

 

The “Whiteboard” mode

A whiteboard is a convenient way to illustrate the object of the issues discussed. It can be used by any meeting participant simultaneously.
To view and edit a whiteboard, in the Control Panel, click the Tools button and select Whiteboard. The system displays a whiteboard and a set of tools for drawing/painting on it in the Working Area.

Whiteboard and a set of tools for drawing/painting on it

As soon as you start drawing, your illustration becomes available for all the other participants in the Working Area.

 

The “Files” mode

After a meeting has been started, the meeting owner and the meeting participants can upload files for the meeting.
      To upload a file, perform the following:
    1. In the Control Panel, click the Tools button and select Files. The system displays the Conference materials window in the Working Area.
    2. To upload a file, click the Upload button and choose a file on your PC. After the file has been downloaded, it is displayed in the meeting materials list.
      3. Remember, that:
    3. to view the sent file, conference participants need to have appropriate programs capable of playing this file;
    4. each participant will view this file independently of the others;
    5. VideoMost does not scan files for viruses - use standard antiviruses of your PC;
    6. participants can copy the sent files to their computer.

Conference materials window

 

      Note that the maximal file size is defined by the administrator, while the total file size is defined by the tariff.

      Each file in the meeting materials list has the following controls:
    1. The View button: Displays the content of the file in the Working Area. The system supports the following file formats: svg, csv, xls, xlsx, ppt, pptx, doc, docx, rtf, odt, txt, xml, html, bmp, jpg, jpeg, png, gif.
    2. The button

Delete button

      Delete the file (only a moderator can do it). After a file has been deleted, it cannot be restored.
    1. The button

 

Displays a pop-up window with the File stored until: year-month-day info text.

Viewing and demonstrating a file

After clicking the View button view-demonstration on the file turns on: (the file readme.txt in the picture below):

Viewing and demonstrating a file

 

    The meanings of the buttons in the upper panel:
  1. Button: turning pages of a file
    Turning pages of a file.
  2. Button: start translating the file
    Start translating the file.
  3. Button: Leave the Viewing and demonstrating the file mode
    Leave the Viewing and demonstrating the file mode.

 

The “Poll” mode

During the conference, the moderator can create a poll for its participants. This poll exists while the conference is active.

 

Creating a poll by the moderator

      The moderator creates a poll as follows:
    1. In the Control Panel, click the Tools button and select Poll. The system opens a polling window.
    2. Click the Add poll button. The system opens a form for creating a new poll:

A form for creating a new poll

 

    1. Enter a question in the Enter a question text box.
    2. Add answer choices by clicking the Add answer choices button. To delete a reply, click the button.
    3. Choose one of the options:
      1. One choice poll: When this option is selected, only one option can be selected for the answer;
      2. Multiple choice poll: When this option is selected, multiple choices can be selected for an answer;
      3. Rating poll: When this option is selected, a value from 0 to 10 can be selected for the answer in addition to the choice.
    4. After creating a poll, click on one of the buttons:

A form for creating a new poll

 

    1. Then select one of the options by clicking the corresponding button:
      1. Save and start: The poll will start and will be available for all users in the "Poll" tab.
      2. Save: The poll will be saved, but won't be visible to the participants.
      3. Cancel: Cancel creating a poll.

 

      An active poll looks for the poll creator like this:

Image: An active poll

 

      The vote creator can do the following:
      1. answer the question (Answer button);
      2. edit the survey (the Edit button);
      3. delete a poll (the Delete button);
      4. end the poll (the End polling button).

 

      After selecting the necessary option and clicking the Vote button, the system will display the message "Your vote is accepted":

 

      To end the poll and see its results, click the End polling button. The system will end the polling and show the result of the poll:

 

      To restart the survey, click Restart poll.

 

How the poll looks for a participant

      For a participant the poll looks in the following way:

 

      A participant can only vote by selecting a variant and clicking the Vote button:

 

Note:

Once you vote, you cannot change your choice and vote again.

 

The “Calling by dialing a number” option

 

In VideoMost it is possible to call a participant by dialing the number of his SIP device. To use this feature, in the Control Panel, select the Calling by dialing a number option. The Calling by dialing a number window opens:

The Calling by dialing a number window

 

 

The “Conference settings” option

 

VideoMost videoconferencing gives each participant the opportunity to configure some parameters of the conference. To use this feature, select the Conference settings option in the Control Panel. The Conference settings window will open:

The Conference settings

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